Many college student have found it difficult when writing a technical report, stuffs like differentiating between a summary and an abstract have been a tug of war for students, so we would be discussing extensively and in clear and simple language Technical Report Writing For College Students.
We hope that this article would solve your puzzle about technical writing.
What Is A Technical Report?
A technical report can be a written documentation of factual information based on an investigation or research, the research can either be an assignment or during industrial trainings.
A technical report is a formal report designed to convey technical informaton in a clear and easily accessible format. it is divided into sections which allows different readers to access different levels of information.
How To Present Technical Report Writing For College Student
Technical Report Writing For College Students need some form of technicality, you don’t just start writing there are basic steps and procedures you take before beginning your writing.
We would be discussing few points below on how to present technical report writing for college student.
A technical report is meant to be organized, any writing that is not organized would be difficult for a reader to access the information embedded inside the report.
The purpose of a report is to inform the reader, to achieve this organisation of the report is looked into.
A logically organised report is important and helpfull both to the reader and writer.
This is another important aspect of technical report, The tittle is your readers first contact with your report it aims to inform the reader about the content. it must be brief and must contain enough information to distinguish it from other similar report.
A good tittle must be written with unambiguous English.
The title is written on the cover page, other informations conveyed by the cover page include: Name of institution, name of supervisor, the date and the name of the report writer.
Note that details in the cover page does not include during the word count, the cover page is a separate entity.
#3. Abstract or Summary
An abstract is the summary of the writing, the purpose of an abstract is to give a brief overview of the whole report and not just of the conclusion and recommendation.
An abstract is the last thing you should write when when writing a technical report, although it is placed immediately after the tittle, when writing an abstract you don’t have to give out necessary informations about the report, you only have to answer the question (why), I.e why you embarked on the specific writing.
for a short report a short abstract may be considered a total of 100 to 150 words may be appropriate, but for a long report at most one page of an abstract may be considered.
How To Know A Long And Short Report
You can know if a report is a long or short report with the following criteria.
- depending on the methodology used.
- number of page is used to consider a short or long report.
30 page report can be considered as a short report for undergraduate academics while masters can be up to 150 page as a short report.
#4. List Of Content
The list of content is another very important part of a technical report, it is there to help your reader find specific information in your content.
The list of content must be arranged according to how the chapters are arranged serially and the pages should be of the same match.
The purpose of the introduction is to set up a scene for your readers so that they know what to expect from the report. it is important to remember that the introduction introduces the report and not the subject.
You have to state the objective of your report and also comment on the way you want the topic to be treated.
#6. Experiment Details
This is a part of a Technical Report Writing For College Students where specific details about your experiment is highlighted, starting from the apparatus and equipment used to the procedures applied during the experiment.
Note that if your report has no experiment included, this part should be excluded from your report.
#7. Result And Discussions
This is a part where you outline the result obtained when after you carried the experiment.
You should give a clear and precise information here, so that the reader wouldn’t doubt your experiment and proceed in asking further questions.
#8. The Body
This is the most important part of a technical report, it carries your content. It is divided into chapters depending on the information you are trying to pass across.
You should make use of sub-headings when working on your body, every new point should come with a sub-heading for easily understanding.
You can also make use of list or number form when presenting your points, so that readers can easily understand.
Writing the conclusion of your report is just a brief summary of the main points you highlighted in your body.
When writing the conclusion make sure you use words that suggest you are wrapping off to prepare the minds of your readers that the report is coming to an end.
Avoid writing more stories in your conclusion, it should be short and precise any story can be written in the body of the report.
After the conclusion, the next thing that follows is the recommendations, you should suggest solutions about how to solve the research problem in your own opinion.
This is another important part of writing a technical report, you need to list all the sources of materials you compiled together to organize your report.
When you write a reference it helps you avoid plagiarism which is a serious of fence in writing a report.
You may need to quote some test where you copy word by word.
This is also an important tip during Technical Report Writing For College Students, it is more like a reference but here you list sources that you did not use in your work, but might be helpfull to the reader.
If a reader wants to go deeper in your report, he would follow your bibliography to see similar works.
This is where you show gratitude to people that helped you organise your report, this include those that proofread your reportand helped you either by guidance or any aspect at all.
Standard Presentation Guidelines When Organising Technical Report Writing For College Students
- Script: When organizing a technical report writing for college students, the standard paper been used is an A4 paper, it should be printed, a hand written is not acceptable when presenting a technical report.
- Page Numbers: All pages in the report should be numbered except the tittle page and abstract or summary. The numbering should match with the table of content for easily accessibility.
- Margins: The preferred margin used for technical writing report should be at least 2.54cm.
- Font & Style: The standard font used for report writing is size 12, while the standard style is New Roman, you should use a spacing of 1.5 or 2 depending on instructions from your supervisor.
- Binding: after you are done with organizing your work, you should staple it at the top, but if the report is large you should consider binding the pages together with either a spiral bind or clamp bind.
Tips On Writing A Perfect Technical Report
For your technical report to be close to perfect, there are some certain criterias you have to abide to, below are some of those criteria.
- Avoid using different fonts: This is a key criteria to have a good report, avoid using too many fonts, use the recommended font and stick with it till you complete your work. If you want to highlight a certain point instead of using a different font you can just underline the word, it makes your work looks neat and matured.
- Always use sub-heading: A reader would easily understand your points when you categorize them into different sub-headings, it would save your reader so many time as every point would already be figured out.
- Avoid Plagiarism: This is another top criteria to abide with if you want your work to look professional, most college student have formed the habit of copying other peoples work word for word this is a crime and its punishable. Always use your own word after researching for a topic, avoid copy and paste.
Even if you copy someone’s work always cite the person in your reference.
Always ensure that the source of your information is credible as there are many fake informations on the internet, avoid using sources like Wikipedia or Quora for your articles, they aren’t reliable instead use journals and text book and always cross check other works of the writer to confirm that the writer is credible.
A good author would always have many positive reviews or comments on his writings.
How To Check Out For Plagiarism In Your Report
When you are done with writing always make sure you check your writings for plagiarism before submitting it, always use a paid plagiarism tool checker, avoid free tools as there information might be wrong.
The recommended plagiarism tool checker for college student is Turning Tin, it is a paid tool. Your plagiarism ratio should be less than 25%.
- Proof reading: This is the final step in organising your report, always proofread your report to avoid grammatical and spelling errors.
When you proofread your work you would see little mistake and make necessary corrections.